Tips & Resources
NOV
21
WEDNESDAY
By Russell Bellow
Wednesday, November 21, 2012
Views: 26727

0 Comments

How To: Send Event Invitations

Tweet
How To Send Event Invitations How To Send Event Invitations - a blog posting from Whindo - Ticket Whindo To Your Event
event registration software Within the event editor click on the Invite tab. Note: You must publish your event before you can send out invitations.
invitation Click on the Send A New Invitation button.

event

whindo events You can separate guests into different mailing lists. For example you may want to have a mailing list for donors, members, friends and family, employees, etc. You can create as many mailing lists as you need and you will be able to use them across all of your Whindo events. Click the Create A New Mailing List button.

event promotion

invitation In the dialog window, enter the name of the mailing list and click the Create A New Mailing List button.

invite guests

event promotion You have two options on how to import your mailing list. The first is to Upload Contact List. This is a standard Microsoft Excel file type of CSV (Comma delimited) (*.csv). You can download a sample template here.

invite for event

event invite Below is an example of a CSV file and the accepted format. First Name and Last Name are not required, but when included will enable personalization within the email invitation. The Email field is a required field. When uploaded all duplicates emails, invalid emails, emails that have bounced or opted out, and email addresses that violate our anti-spam policy will be removed.

email invitations

event registration form The other option is to Input Contacts manually. Select the Input Contacts tab to use this option.

register to an event

registration Enter each email address on a separate line. Regardless of which option you choose, you can append new email addresses to a mailing list at any time.

sell tickets to an event

event ticketing Once the import is complete you will see the results including the number of new email addresses that were added.

email event invitations

online event registration Click the Return To Mailing Lists button to continue.

event

tickets A list of mailing lists with the number of contacts contained within each is displayed. Select one or more mailing lists to include in your invitation and click the Next button. Note: If an email address exists in more than one of the selected mailing lists, it will still only receive one invitation.

create tickets online

barcode tickets There are two optional filters and one mandatory filter. After you select a filter the number of unique email invitations is recalculated.
  1. [Optional] - Exclude contacts that have previously received an invitation to this event.
  2. [Optional] - Exclude contacts that have already registered for this event.
  3. [Mandatory] - Exclude contacts that have Opted Out or email address has previously bounced.
  4. Once the designed filters are applied click the Next button.

ticket management

event management If you have created discount codes for your event you will have the option to select from the list of discount codes. If a discount code is selected it will be automatically be applied when the invitee visits the event website. Click the Next button.

event management

sell tickets online The invitation preview is a chance to see what the invitation will look like. Note: None of the links are functional in the preview. When you are ready click the Send Invitations button.

event registration

online event registration All emails are immediately queued for delivery. The email engine will pick up invitations in the order they are added to the queue. A summary of the invitations is displayed and is updated with invitation results. The summary consists of unique contacts only. For example, if an email address was sent multiple invitations it would only be represented once in the summary based on the best outcome. Below are the possible statuses:
  • Queued for Delivery - Number of emails injected into the email delivery system. Delivery will begin within 5 minutes of queuing. You are allotted 500 emails a day. The next batch of 500 emails will be sent 24 hours later until all queued emails are sent or until the event is completed.
  • Sent Successfully – Number of unique email address successfully delivered.
  • Bounced / Failed - Emails that fail to be delivered. Bounced emails are typically updated every 15 minutes after they have been attempted. All bounced emails can be found under the My Account tab.
  • Event Site Visited - Number of unique contacts that clicked the invitation link and visited the event website.
  • Orders Placed – Number of unique contacts that placed an order.

event invitations

0 Comments

Any thoughts?

Your Comment:


Your Name:


Website:


Add Comment

Browse the Blog

Recent Entries

How To: Send Event Invitations
Wednesday, November 21, 2012
Common Questions about Fees
Wednesday, November 14, 2012
How To: Copy an Event
Wednesday, November 14, 2012

Popular Entries

Recent additions to the Whindo Blog

How To: Send Event Invitations
Wednesday, November 21, 2012
Common Questions about Fees
Wednesday, November 14, 2012
How To: Copy an Event
Wednesday, November 14, 2012

Subscribe to our newsletter

Event management and Whindo ticketing tips in your inbox.

Popular Searches

Event Registration
Online Event Registration
Sell Tickets Online
Free Event Registration
Event Websites
Class Reunion Websites

On Twitter

Connect with Whindo

Join us on Facebook Follow us on Twitter Follow us on Twitter Follow us on Flickr Follow us on YouTube Check out reviews on Yelp Subscribe to Whindo News

About Whindo

Whindo is an online event registration service that enables you to easily build a promotional event website, send email invitations, create custom event registration forms, securely collect ticket fees, and manage attendees. If your event if free, then Whindo is FREE!
Click for the BBB Business Review of this Event Planners in Austin TX

Sitemap

Take A Tour
Sell Tickets To Your Event
Create An Event Website
Event Registration Forms
Promote Your Event
Mobile Event Support
Sell Tickets From Your Site
Free Event Wristbands
Prices
Pricing

Sign In
Sign Up
Sign In
Information
About Whindo
Contact Us
Legal
Connect
Whindo Blog
Join us on Facebook
Follow us on Twitter

Sitemap
Whindo Sitemap

Contact us

(800) 495-1830 M-F 9AM-6PM CST


Video Tutorials

Create An Event With Whindo in 5 Min.
Enhance Event Website with Content Pages
Customize An Event Registration Form
Apply Custom Styles To Your Event Website
Powered by Whindo Registration Software powered by Whindo
Ticket Window to Your Event
Viceroy Ventures LLC ©2002 Viceroy Ventures LLC.
All Rights Reserved.
Copyright 2002, Whindo - Ticket Window to Your Event
Event Registration Software
Scroll to Top